Keep your safety data sheets current
Every chemical on site, its sheet, and a flag when it's five years old.
What this is for
Inks, solvents, adhesives, cleaners and paint each need a current safety data sheet (the old MSDS). This keeps every chemical with its sheet, where it's stored and how much, lets staff pull any sheet up on their phone, and flags one that's nearly five years old.
What is on this screen
Each part of the screen above, top to bottom, and what changing it affects.
Safety data sheets list
- Add a chemical
- Safety contacts and HR only.
- Chemicals · Sheets current · Need a new sheet · No sheet or date
- Counts for safety contacts: all chemicals, how many sheets are current, how many are five years old or nearly, and how many have no sheet or no date.
- Sheets to sort
- Up to eight chemicals needing a sheet uploaded or dated.
- Chemicals on site · Open sheet
- Name, manufacturer, where it's kept and how much, when the sheet must be replaced, and a button to open it.
One chemical
- Open the safety data sheet
- The current sheet, with its issue date and replace-by date.
- Details
- Manufacturer, product code, where it's kept, roughly how much, the stock item it's bought as, and hazards and handling.
- Upload a new sheet · Sheet history
- Every sheet is kept. The issue date printed on the sheet is required.
- Change · No longer on site
- No longer on site takes it off the list but keeps its sheets; Put back on the list returns it.
Before you start
- Your shop is on Workshop or Scale. Safety contacts and HR add and change chemicals; staff can read the sheets if your shop lets them.
Step by step
- 1
Open HR & Safety → Safety data sheets and press Add a chemical.
- 2
Type its name, manufacturer, where it's kept and roughly how much. Link the stock item it's bought as if you have one. Save.
- 3
On the chemical, press Upload a new sheet, add the PDF from the supplier and the issue date printed on it.
- 4
When a sheet is coming up to five years old, the safety contacts are reminded. Ask the supplier for the current one and upload it.
Tips & gotchas
- Sheets have to be reviewed at least every five years. The newest issue date is the one that counts.
- Linking a chemical to its stock item lets a job's SWMS tick the safety data sheet box when that material is on the job (Scale).