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Your data

Last updated 27 August 2026

Who owns it
You do. We don't sell it, mine it, or use your account for demos.
Getting it out
Most records export to CSV or Excel yourself. No fee.
Your files
Artwork and job files stored in Australia.
Database
Currently in Tokyo. Sydney move planned.
Backups
Nightly. Seven nights kept.
AI training
We don't train on your shop data. One exception, below.
If you leave
Deleted 30 days after your account closes.

What you can export yourselfShipped

All of this is in the app now. No support ticket, no fee.

WhatFormatWhere
QuotesCSV · ExcelReports
JobsCSV · ExcelReports
InvoicesCSV · ExcelReports
Purchase ordersCSV · ExcelReports
Products and itemsCSVItems
Materials and stockCSVStock
Price bookCSVPrice book
TimesheetsCSVTime
Profit analyticsCSVReports
Every artwork file and photoZIPSettings
Quotes, invoices, POs as documentsPDFOn the record

Pick your columns and date range before exporting. The file ZIP is emailed as a link, good for seven days, and every export is logged.

Not yetIn development

  • Customers and suppliers to CSV. You can import them today; export isn't built. Ask and we'll send the file within 10 business days.
  • One-click export of everything. Today it's a few exports, or one email to us.

Where it's stored

  • Files, artwork and proofs: Australia. One provider's Oceania region, copied nightly to a second provider in Sydney.
  • Database: Tokyo. The closest region our provider offered when we set up. Moving it to Sydney is planned and written up; it needs a maintenance window.
  • We don't name our providers here — publishing your exact stack helps the wrong people. Doing formal due diligence? Ask and we'll tell you.

Backups

  • Database backed up every night, seven nights kept — we can roll back to any of them.
  • Files copied nightly to a second provider in Sydney, so one provider failing doesn't take your artwork.

How it's kept secure

  • Encrypted in transit and at rest.
  • Shops are walled off at the database level — row-level security, not screen filtering. A request for your data can't return another shop's.
  • Connected credentials encrypted separately from ordinary records.
  • Role-based permissions. Exports and settings are owner and admin only.
  • Sensitive actions are logged, including anyone taking a copy of your files.
  • Errors monitored continuously, alerting tied to the affected shop.

No system is perfectly secure and we won't claim otherwise. Found something? Tell us.

AI and your data

  • We don't train AI on your shop data. Your quotes, jobs, customers, pricing and artwork are not training material.
  • Your account is never shown to anyone — not in demos, screenshots or examples.
  • One exception, and we'd rather name it: when someone rates or corrects a ReAct reply, that feedback is kept and may be used to improve the assistant later. It's the correction itself, not a copy of your shop.
  • Don't want even that? Tell us and we'll exclude your shop.

If you leave

  • Cancel any time. Export what you want first — everything stays available until your account closes.
  • Your data is deleted 30 days after your account closes. That window is so you can change your mind or ask for a copy. It's automatic, and it applies to expired trials the same as paid accounts.
  • Staff logins go with it. Anyone who only belonged to your shop is removed too. Anyone who also belongs to another shop keeps their login there.
  • Want it gone sooner? Ask, and we'll delete it.

If Sign OS ever went away

Fair question for a small company. We won't claim we're too big to fail — we're a small Australian business and you can see that.

  • You're never locked in. Every export above works today, without our involvement. You don't need us reachable to have your data.
  • Formats anything can read — CSV, Excel, PDF, ordinary files in a ZIP.
  • Export monthly and keep it if you like. Some shops should.
  • No formal code-escrow arrangement, and we won't pretend otherwise. Need one? Let's talk properly.

Questions

Can I get my data out without asking you?

Yes, for most of it. Customers and suppliers currently need a request; that export is in development.

What format are exports in?

CSV and Excel for records, PDF for documents, a plain ZIP for files. Nothing proprietary.

Where is my data stored?

Your job files and artwork are in Australia — held in one provider's Oceania region and backed up nightly to a second provider in Sydney. The database is currently hosted in Tokyo; moving it to Sydney is planned.

How often is it backed up?

The database every night, with seven nights kept. Files nightly, to a second provider in Australia.

Is my data separated from other sign shops?

Yes — at the database level, using row-level security, not by filtering on screen.

Do you train AI on my data, or show my account to anyone?

No to both, with one exception we'd rather state than bury: feedback you give on a ReAct reply — a rating or a correction — is kept and may be used to improve the assistant. Your shop records aren't training material, and your account is never shown to anyone. Ask and we'll exclude your shop from the feedback set too.

What happens to my data after I cancel?

It's deleted automatically 30 days after your account closes, expired trials included. Staff logins that belonged only to your shop go with it; anyone who also belongs to another shop keeps their login there.

Can you delete my data sooner if I ask?

Yes. Email us and we'll remove your shop's data.

See also our Terms of Service and Privacy Policy. Questions about any of this, email [email protected].